Employee Laptop Policy
All Employees are required to adhere to the following policy regarding personal and company laptops.
Company Laptops are defined as laptops purchased by the employer and given to an employee for business use.
Laptops given to an employee through management or members of IT are the property of (your company) and must always be treated in this manner.
Employees agree to the following actions regarding Company Laptops:
- Employee will not install personal software on company laptop.
- Employee will not use company laptop for personal use such as personal emails, IMs, web browsing, etc.
- Employee will report Loss or Theft of company laptop to IT or management immediately.
- Employee will take all reasonable measures to ensure the physical and digital security of the laptop including:
- Locking the laptop in a secure location when it is not in use.
- Changing the password as often as required by employer.
- Ensuring that Company provided Anti-virus, Firewall, or Encryption software is functioning.
- In the event of termination, all company property, including Company Laptops, must be returned to employer.
Personal Laptops are defined as laptops purchased by the employee without consent from IT or management. This can include personal laptops that an employee purchases for work purposes, but was not given or sanctioned by members of IT or management.
Personal Laptops are not permitted on the corporate network through wireless, wired, or other connective means.
If Personal Laptops are detected on the corporate network through monitoring software such as Who Is On My Wifi or other means, they are subject to confiscation regardless of who purchased them.
Personal Laptops are also not permitted to store corporate information even if they never join the corporate network.
Corporate Information includes but is not limited to:
- Corporate Plans, Procedures, Policies, Sales Figures, Demos, or Strategies
- Computer Files transferred via USB key, CD, or other media
- Corporate communication including but not limited to E-mail, Instant Messaging, etc.
Secure communication methods may be permitted if software does not store the communication on the laptop. This would exlude most email client programs such as Outlook, Thunderbird, etc.
- Corporate documents created during personal time on a Personal Laptop and emailed to oneself or one’s team, are not allowed to remain on the personal laptop after they have been sent onto the corporate network.
Violations of this policy could result in disciplinary action, including termination. Any questions or concerns should be brought to management or members of IT before using a company laptop or a personal laptop for company use.